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Purchase Ledger Administrator

Milton Keynes, Buckinghamshire
Job Type
7 Sep 2022

We're looking for a detail driven Purchase Ledger Administrator who wants to join our established central finance team in Milton Keynes. The central finance team has a firm wide remit offering the opportunity for a broad and varied scope.

As a Purchase Ledger Administrator you will collate, record and process all invoices, partner expenses, foreign invoices and company credit cards for the firm in a timely manner, ensuring the correct coding and authorisation. You will organise payment of suppliers within the constraints of supplier payment terms and the firm's cash flow.

In 2020 we won the Best Advisory Services category of the new Business Resilience Awards, organised by Accountancy Age. Previously we won; National Firm of the Year, Tax Team of the Year and Graduate and Non-Graduate programme of the Year at the British Accountancy Awards, we internationally re-branded, and we grew substantially with high-profile mergers. It's an exciting time to join the firm!

We have an excellent flexible benefits package available, details available on request.

Example of main duties:

Process all supplier invoices via the SAP system in a timely manner.

Weekly review of purchase order listing and chase outstanding invoices as required

Monthly review of supplier accounts, resolving queries, obtaining invoices and matching of

Processing of twice monthly payment runs via BACS and cheques and ad hoc payments

throughout the month.

Processing of weekly foreign payment run.

Undertaking month end procedures and reconciliations within the given deadlines. Including

posting of intercompany invoices, invoice and utility accruals.

Process all cloud accounting invoices and related disbursements

Review and process partner's expenses ensuring all receipts are included and claims are within

the Firm's expense policy

Preparation of the quarterly payment forecast for inclusion within the cash flow forecast for

financial director.

Collate data from the offices regarding Institute subscriptions, compare with invoices, reconcile

and make annual payments


Good knowledge of purchase ledger systems

Good knowledge of VAT (essential)

Good organisation skills

Ability to prioritise own workload to ensure that all deadlines are met.

Ability to communicate well with all levels of staff across the group companies

IT literate - Excel, Word and SAP (although SAP not essential)

Ability to analyse and reconcile data to answer queries on supplier and nominal ledger accounts

Ability to think "outside of the box"

Proactive attitude - constantly looking for efficiencies and ways to implement

If this role sounds of interest to you, please make your application and one of the team will be in touch.

Our application form takes just a few minutes to complete and includes some diversity questions. MHA Macintyre Hudson is a committed member of Access Accountancy and as such, we track our diversity stats and actively work to improve on these, year on year, looking at new ways to promote our roles to the widest audience. Any data collected is fully anonymised before sharing with any external parties, as per our Data Protection Policy and is not visible to hiring managers, or used in any way during the selection process.

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  • Job Reference: 706202411-2
  • Date Posted: 7 September 2022
  • Recruiter: MHA Macintyre Hudson LLP
    MHA Macintyre Hudson LLP
  • Location: Milton Keynes, Buckinghamshire
  • Salary: On Application
  • Sector: Sales & Marketing
  • Job Type: Permanent