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Contracts Specialist

Job Type
8 Sep 2022
Our oil and gas operator client is hiring a contracts specialist on a long-term contract based in Aberdeen.

Job Summary

The contracts specialist shall manage a suite of allocated contracts from the contract portfolio that underpin the day-to-day operational business together with value adding Capex opportunities and shall be responsible for all stages of the contract to close process from procurement strategy development through to performance management and close-out.


This role has the following responsibilities and outputs:

â Engagement with business to determine the level of PSCM support

required to execute new, or amend existing, contracts for goods and


â Management of a portfolio of contracts and engagement with relevant


â Preparation of contracting strategy documents, i.e. tendering, single or sole

source, procurement, as required;

â Preparation of Invitation to Tender (ITT) or Request for Quotation (RFQ)


â Preparation of tender evaluation documents as appropriate to the defined

scope of work requirement covering HSSE, Technical and Commercial


â Management of the ITT process from start to finish as the designated

Tender Co-ordinator;

â Preparation and execution of all relevant Contract Approval Documentation

(CAD), Recommendation for Award (RFA) and Contract Amendment


â Liaise with Legal, Insurance, Tax/Treasury and Finance as required to

address contractual and tendering qualifications/issues;

â Updating contracts folders and Maximo database as required to

ensure up-to-date information is held and full transparency of

contracts management is being maintained;

â Liaise with Asset Partners when needed to ensure necessary approvals

are being dealt with in accordance with our Asset Joint Operating

Agreements (JOA);

â Provide contractual and commercial advice to Management,

business and contracts sponsors as required;

â Attendance at contractual/performance review meetings as required

and chairing and taking minutes etc. as needed;

â Participate in contract management/performance reviews of key


â Preparation of monthly contracts reporting and tender plan


â Participation in contract audit reviews;

â Liaise with Oil & Gas UK, Oil & Gas Authority (OGA) and First Point Assessment Limited (FPAL) as required ;

â Raising POs in Maximo as required;

â Facilitate resolution of invoice queries from Finance/Accounts Payable/Contractors;

â Participate as directed by PSCM Manager in continuous improvement initiatives within the PSCM function as well as the wider business.

â Deputise for PSCM Manager as and when requested and cover for

contracts colleagues during periods of leave or absence.

HSEQ Responsibilities Everyone working for or on behalf of the client has the following

responsibilities with regard to his or her work to:

â Familiarise with the Policies, including the policies on HSE, Risk Management

And Major Hazards;

â Familiarise with the Management System and its meaning for day-today work;

â Familiarise with the work and be aware of all associated risks for People, the

Environment, Assets and Reputation (PEAR);

â Report any incident, near miss, hazards (unsafe acts/situations) and

improvement suggestions;

â Know their roles and responsibilities;

â Actively participate in any job or HSEQ training or instruction


Job specific skills and


Describe the specific, technical

and business skills and

knowledge required to perform

this job including (if applicable)

educational requirements

Extensive oil and Gas SCM experience gained in Upstream operating and project

execution environments and / or with Tier 1 Contractor

Degree qualification desirable, CIPS qualification preferred

Broad knowledge of contract to close processing operating and / or project


Broad knowledge of oil and gas supply chain and demonstrable knowledge of the

appropriate use of Logic Forms of Contract.

Experience of managing a portfolio of contracts to support operating business.

With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Infrastructure, Life Sciences, Mining, Automotive and Chemicals sectors worldwide.With more than 100 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.
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  • Job Reference: 707116037-2
  • Date Posted: 8 September 2022
  • Recruiter: NES Fircroft
  • Location: Aberdeen
  • Salary: On Application
  • Bonus/Benefits: Competitive
  • Sector: Engineering
  • Job Type: Permanent